Does your organization still use a paper-based quality management system? Even if you’ve managed to digitize most of your quality management processes, paper-based systems are the source of several disruptive pain points:
- Time-consumption: Quality managers and other employees will need to spend additional time chasing down paperwork to ensure a streamlined review cycle. This is unnecessarily time-consuming and lengthens, rather than shortens, the quality management review cycle.
- Negative impact on document control: Paperwork is easily lost or misplaced. In industries where federal and local regulatory compliance requires significant amounts of bureaucratic paperwork, paper-based systems increase the likelihood of noncompliance.
- Delays in quality control mitigation: Proactive problem identification is far superior to reactive responsiveness. Paper-based systems encourage informational disparity. It’s challenging (and again, time-consuming) to aggregate and analyze data that is sitting on desks dispersed throughout your organization.
To ensure that your organization continues to produce high-quality goods in a hyper-competitive global environment, you’ll need a streamlined and efficient quality management system (QMS). Regardless of your enterprise size, supply chains are increasingly complex, and paper-based systems cannot adequately capture the many moving parts of quality assurance and quality management. Transitioning to an EQMS will significantly reduce costs and increase productivity.
What is EQMS?
In the digital age, there is no shortage of enterprise-level software offerings. There’s good reason for this. As previously mentioned, enterprises exist within a global context, and there must be a reliable method for collecting and analyzing the colossal amounts of data that stream in from numerous touchpoints. This is the most effective approach for deriving a single source of truth from the never-ending flow of data and maintaining constant vigilance over your regulatory compliance measures. EQMS, or enterprise quality management software, is the digital solution for automating the processes required for effective quality management. But, EQMS is different from an off-the-shelf QMS software implementation.
What is the Difference Between QMS and EQMS?
In the recent past, quality management systems were entirely manual processes that created a patchwork of solutions. As digital solutions became more prevalent, enterprises began to leverage emerging technology. These early solutions also provided an often-disparate mix of capabilities, but they were more efficient than paper-based systems. However, many of the inefficiencies associated with using manual, paper-driven quality management systems have persisted with the implementation of QMS software. General use QMS software falls under the “what you see is what you get” (WYSIWYG). In contrast, enterprise-level software systems are tailored to the business logic of your particular enterprise. So, what if your current QMS seems fragmented, under-integrated, and in serious need of standardization? You may be in a better position than you think to take the next step and turn your basic QMS processes into an enterprise-level, integrated solution. EQMS takes a different approach to quality―a holistic, integrated approach. When you can tailor the QMS to your standards, you’ll empower yourself with the optimal tools that meet the needs of your overall business objectives and specific quality management requirements.
When you choose to implement an EQMS, your enterprise goals may be quite different from what your colleagues hope to accomplish. The beauty of an EQMS is that it can tailored to accommodate many of your preferred quality processes within a single system. This is in stark contrast to the ordinary QMS software package, which can only provide you with point solution fragments (these are often deployed granularly by business units). Due diligence is key when you’re researching the possibility of deploying an EQMS. Below, we’ve included a number of EQMS benefits to keep in mind while you’re considering a systemic changeover:
- Creating a single source of truth in web-based quality management software solution.
- Improving business agility with real-time data.
- Enabling continuous improvement through data sharing.
- Standardizing processes and metrics.
- Integrating quality systems of suppliers.
- Empowering people, processes, and technology.
- Listening to the voice of the consumer.
When you put the “E” in EQMS, you are making a commitment to excellence by optimizing and integrating the systems you use every day. EQMS breaks down silos of data by creating a central hub of quality intelligence, giving you an unprecedented, 360-degree view of quality. It is this holistic spin on QMS that differentiates basic quality systems from EQMS. In the end, EQMS provides the very functionality you may need to manage quality on a global scale. Even if you assume that you are not ready to begin the transition to EQMS, you may be closer to the next level of quality than you think. Contact IQS today to request a demo or learn more about our enterprise quality management solutions.